Executive Secretary

• Full-Time

• Riyadh

• 3 months ago

Job Description

Job Purpose:
To provide high-level administrative and logistical support to executive management by coordinating schedules, organizing meetings, managing correspondence, and ensuring the smooth and efficient daily operations of the executive office.

Key Responsibilities:
Manage the executive’s calendar, schedule appointments, meetings, and events.
Coordinate preparations for official meetings, including agendas and minutes.
Follow up on administrative decisions and ensure execution by relevant departments.
Receive and respond to calls and messages on behalf of executive management.
Prepare official correspondence, reports, and presentations with confidentiality and professionalism.
Organize and maintain administrative files and records for easy access.
Act as a liaison between executive management and other departments.
Maintain strict confidentiality of sensitive documents and information.

Qualifications & Experience:
Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
Minimum of 3 years of experience in executive secretarial work.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills in both Arabic and English.
Strong organizational skills and the ability to manage multiple priorities under pressure.
High level of professionalism and discretion.

Personal Skills:
Attention to detail.
Problem-solving and decision-making skills.
Flexibility and adaptability.
Punctuality and commitment.

Job Features